Is e-mail a perfect cloud application?

In the beginning there was e-mail. The network was devoid of PCs. So all e-mail was accessed via a terminal and a command line interface. And e-mail was run on a Unix server.

E-mail management a mighty struggle for US agencies So, by some current definitions, e-mail began as a "cloud" application. And, since network-based storage was expensive and local storage was inexpensive, thus began a logical move to downloading e-mail from the network and storing it on local devices/media. Then came the PC. And along with the PC, came local storage. Now, many of us use our e-mail archives as a primary record-keeping mechanism, and our historical e-mail files are perhaps our most precious resource. Whether your primary e-mail is a part of a corporate network or simply your personal copy, odds are darn good that you have your e-mail set to delete the messages from the server as soon as they are downloaded to the PC. And even a copy of the e-mails may still exist somewhere in the bowels of the IT department, recovering these e-mails is a major issue.

But what happens if the e-mail files are not backed up regularly? This issue hit really close to home this week when one of our associates had a crashed hard drive on an almost-new notebook. At this point, we could start yet another rant about how we all need to have current backups, and how corporate networking departments need to somehow enforce a policy of regular backups for all materials on the users' notebooks. And, of course, all of the e-mail archives were on that disk – with no recent backup. But that would simply be "preaching to the choir." Instead, we would like to offer a different solution. This has the advantage of potentially recovering not only the correspondence itself, but also the vast majority of important files.

Had our associate been using a network-based service, such as Gmail, then all of the e-mail would be "safe." In fact, this is exactly how our associate is now rebuilding everything. After all, virtually every file of any import is sent and/or received via e-mail. In the meantime, we invite you to join the discussion of this topic at TECHNOtorials. In the next newsletter, we'll look at some of the advantages and disadvantages of the use of public and/or private "cloud" services for e-mail. Com.